Careers – New York

We are looking for a polished, personable, and highly organized Receptionist to be the first point of contact for our New York studio. As the face of Adjaye Associates, you will set the tone for every visitor and caller, ensuring a warm and professional experience that reflects the values and reputation of the firm. You will work closely with the operations team to support the smooth day-to-day running of the studio.

Essential Duties & Responsibilities

• Provide a warm, professional welcome to all Adjaye Associates guests and visitors
• Maintain a professional image of the studio at all times
• Answer, screen, and filter all incoming calls, directing inquiries appropriately
• Manage and coordinate meeting room bookings and availability on a daily basis
• Assist with studio mail-outs and incoming and outgoing correspondence
• Assist the operations team with administrative tasks as required
• Support the organization and coordination of office events and team activities
• Maintain the reception area and common spaces to a high standard of presentation
• Liaise with vendors, couriers, and building management as needed
• Assist with general office supply management and ordering

Skills and Qualifications

• 1 year or less of experience in a receptionist, front of house, or administrative role
• Experience within an architecture, design, or creative firm preferred
• Excellent verbal and written communication skills
• Strong organizational skills with the ability to manage multiple priorities
• Professional demeanor with a warm and welcoming presence
• Proficiency in Microsoft Office Suite and Google Workspace
• Familiarity with office management tools and platforms a plus

What We’re Looking For

• A proactive self-starter who takes pride in creating a great first impression
• Someone who thrives in a fast-paced, creative environment
• A team player who is flexible and willing to support across the studio
• Discretion and professionalism when handling sensitive information
• Genuine interest in architecture and design

Benefits

• Salary Range: $42,000 – $48,000
• Paid time off including personal/vacation, sick leave, and company holidays
• 90% employer-paid medical, dental, and vision coverage
• 401(k) plan with company matching
• Generous parental leave
• Staff mentorship groups and officewide knowledge sharing workshops
• Hybrid work model

Applying

• Apply via link HERE

Adjaye Associates believes in the power of a shared table to bring people together as we are committed to building an inclusive team. Candidates from diverse backgrounds are encouraged to apply. We are an equal opportunity employer and do not discriminate on any basis prohibited by law, including national origin or citizenship.

The ideal candidate will have extensive knowledge of resource allocation and the ability to accurately assess resource needs for architectural and design teams, while providing sufficient capacity to realize projects’ goals. In addition, must possess appreciable knowledge of expressions of interest, bids, and requests for proposal documentation, to provide technical support to bid teams to efficiently deliver winning bids.

Essential Duties & Responsibilities

• Identify potential leads through various channels, including networking, referrals, and online research.
• Build and maintain a pipeline of prospective clients.
• Negotiate terms and collaborate with partners to maximize mutual benefits.
• Engage with new clients to introduce the organization’s services or products and secure business.
• Collaborate with senior management to set targets and define strategic priorities.
• Monitor and report on business development activities and performance metrics.
• Use analytics to assess the effectiveness of strategies and identify areas for improvement.
• Create actionable plans to penetrate new markets and expand existing ones.

Skills and Qualifications

• Demonstrate proper judgement and decision-making skills when necessary.
• Work collaboratively in a team environment in which team members are mutually accountable for the team’s success.
• Produce significant volume of work efficiently in a specific period.
• Punctual, honest and displaying cohesion in work.
• Proven to be nimble and easily adapt to scenarios outside normal work duties.
• Ability to make plans, schedule tasks, and set appropriately timed goals.
• Develop and deliver multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Possess a good understanding of responsibilities.
• Produce accurate, thorough and neat work.
• Seek out new assignments and assume additional duties when necessary.

Benefits

• Salary Range: $100,000 – $135,000
• Paid time off including personal/vacation, sick leave, and company holidays
• 90% employer-paid medical, dental, and vision coverage
• 401(k) plan with company matching
• Generous parental leave
• Staff mentorship groups and officewide knowledge sharing workshops
• Hybrid work model

Applying

• Apply via link HERE

Adjaye Associates believes in the power of a shared table to bring people together as we are committed to building an inclusive team. Candidates from diverse backgrounds are encouraged to apply. We are an equal opportunity employer and do not discriminate on any basis prohibited by law, including national origin or citizenship.